Timeboxing is a simple time management technique that can help you reclaim control of your daily schedule. Most people complete one activity at a time, no matter how long it takes. However, in a fast-paced environment, finishing tasks doesn’t necessarily equate to productivity the same way as completing a task quickly, only to have to do it again.
Timeboxing is a simple time management technique that can help you reclaim control of your daily schedule. Timeboxing focuses on time rather than specific tasks. To utilize this time-management tool effectively, assign each action a “timebox” of hours or days. You utilize this time to finish the assignment.
Simply open your calendar and mark off the time you want to commit to a specific activity at a later time.
What are some examples of productivity tools?
- Asana – This is one of the most used tools for project management. Asana is a web and mobile work management platform that helps teams organise, track, and manage their work.
- Trello – Reach new productivity peaks by working together and managing projects. Trello can help you with all of your team’s unique work processes, whether they take place in the office or your home.
- ClickUp – ClickUp enables users to send and receive emails while managing their job in one place. You may compose and respond to emails without leaving the platform. To keep communication flowing among freelancers working as a team, you can add attachments to specific assignments and tag your team members.
What are the benefits of timeboxing?
Some people, particularly those who are prone to procrastinating are compelled to prioritize their work in order to meet deadlines.
As a maladaptive perfectionist, you may have trouble making decisions due to analysis paralysis. Most of the time, you can’t decide right away unless the project is error-free. As a result, you fall behind on some of your other tasks, making the rest of your day more challenging. By employing timeboxing to limit your perfectionist tendencies, you can avoid wasting time on activities that aren’t worth your time. This will assist you in avoiding wasting time on tasks that aren’t worthwhile.
Timeboxing allows you to prioritize things easier. It is easier to monitor your tasks when everything is blocked in your timeline. You get a clear idea of which things need to be done first and which can be pushed back later to fit deadlines. You can then measure your productivity by the things you can finish within the designated time frame that you allotted for the tasks.
Timeboxing Techniques for Greater Productivity
- Draft your To-Dos and add them to your calendar blocks.
Lay out all your to-do list within the day, within the week, and within the month. List every activity you have, from work to chores and activities on your days off. But before assigning the activities to each block, determine the deadlines you have for work and the days you are scheduled for vacation.
- Determine the Time Required for a Task
You have to be realistic in this part. You should be able to tell right away whether the task is something that is going to take more of your time. You should also assign enough time for those tasks that need keen attention to detail. The time should include reviewing and a complete rundown of the accomplishment before moving on to the next task.
There is no point in blocking and allotting time for a task that you will repeat later due to overlooked mistakes just because you were rushing to complete things in your timeline.
- Pomodoro Technique
The Pomodoro Technique is the most effective way to begin timeboxing. This strategy requires you to work for 25 minutes and then relax for 5 minutes. You can accomplish a lot in only twenty-five minutes when there are no distractions.
- Hold yourself accountable
Lastly, you should always hold yourself accountable. Train your mind to work at those times that you set. If you don’t accomplish them, it will cost you money, and worst, your work.
Timeboxing is a well-known time management strategy and productivity hack with several benefits. Despite the seeming simplicity, some obstacles may influence the outcome. Once you’ve mastered the timeboxing techniques, you should be able to quickly enhance your productivity and time management.
It is essential to develop effective timeboxing tactics to boost your productivity. Stay abreast with all the opportunities the digital age has to offer. Learn more about relevant strategies to help you level up your career as a Scrum Master or Business Analyst. No matter your interest, explore our comprehensive selection of digital tech programs and now join Momentum by WayMaker Digital.
About the author: Cresta Durojaiye is a Scrum Master / Certified Productivity Organizer. Her favourite quote is, “strive daily to be the best productive version of your original self and not a better version of someone else. She enjoys her work here at Join Momentum/WayMaker Digital helping our teams self-organize and imbibe the agile ways of working.